5138 - On Campus Fund Raising Activities

With the exception of the guidelines pertaining to fund raising activities below, all fund raising activities involving students of the County Superintendent of Schools’ programs must be confined to on campus activities only unless prior approval is obtained from Regional Manager’s office for an off campus event.

Each school or classroom operated by the County Superintendent of Schools, including its student organizations, shall be allowed no more than four fund raising activities each semester for school related purposes involving neighborhood or community solicitation by students. Such activities must be conducted according to applicable law and the following criteria.

A fund raising proposal must be submitted in writing to the principal of the school for approval at least 30 calendar days prior to the event. The principal will inform, in writing, the Regional Manager, and finally the division head or designee, at least 15 calendar days prior to the event.

The information shall include:

1. Starting and ending dates; not to exceed 20 consecutive school days.

2. Description of goods or services offered.

3. Indication of costs and net profit.

4. Outline or procedures for:

1. Collection of money and audit trace
2. Ordering and delivery of goods or services
3. Publicity
4. Training and/or orientation necessary

5. Outline of use of any incentives or prizes.

6. Indication of fund goal and proposed use of monies raised.

7. How the funds are accounted.

Any additional activities involving neighborhood or community solicitation must be specifically authorized in advance by the division head or designee.

There must be a full accounting of all monies raised or expended.