3580.2 - Temporary Storage of Items - Procedure

In accordance with Procedure 3580.1, items sent to the Warehouse for temporary storage must be so designated on the work order. Storage is limited to serviceable items of value that the department intends to use again within 12 months. Any items, other than classroom furniture and equipment, low incidence equipment, emergency supplies, and instructional materials, that are in the warehouse past 12 months will be deemed surplus and made available to other SBCSS staff. Any exceptions to the above must be approved by the Program Manager, Maintenance, Operations, and Transportation Department. Space in the warehouse for the archiving of records shall be the first priority for space. Space utilization is at the discretion of the Warehouse/Express Mail Supervisor and is not designated by department or division.

Items that are not acceptable for storage in the Warehouse include, but are not limited to: personal items (including holiday decorations), basic office and training supplies such as folders, binders, easel pads, paper, coffee cups, food, toys, excess Stores and Office Depot-purchased supplies, computers, empty boxes, and any item that has a shelf-life expiration date.

Requestors must complete the Warehouse Storage Request Form when sending material and equipment to the Warehouse for storage. Warehouse staff will reply to the department with a warehouse box number that is to be written on the Box Label form “BOX #” space before the item is picked up. The Box Label form must be attached to the box/item when the item is shipped to the Warehouse.

In July of each year, Warehouse staff will forward to each department a list of items that have been in storage for twelve (12) months. Any items not requested to be returned to the department or meeting the definition above as an exception to the 12 month rule, will be reclassified as surplus and made available to all SBCSS staff.

Approved: January 8, 2009