3544.1 - Operating County Schools Vehicles - Procedure

1. The following information is located in the glove compartment of each SBCSS vehicle:

1. Proof of insurance
2. Registration
3. Vehicle Accident Report – to be filled out by the driver in case of an accident

1. All personnel who drive SBCSS vehicles are required to undergo an annual Department of Motor Vehicles (DMV) license check. Substitute employees are prohibited from driving until undergoing a DMV check and providing proof of insurance.

1. The individual receives 4 points within a 12-month period, 6 points within a 24-month period, or 8 points within a 36-month period, as defined by the California Department of Motor Vehicles;
2. The individual is convicted of any moving violation misdemeanor within the last 3 years;
3. The individual is convicted of any moving violation resulting in a felony conviction within the last 10 years; or
4. The individual’s driver’s license is invalid, suspended, or revoked.

Individuals will not be authorized to drive any SBCSS vehicle for a period of 12 months if any of the following occur:

2. If an employee’s position requires that they operate a vehicle in the performance of their duties, and are in violation of items outlined in #1, disciplinary action may be taken up to and including termination.

3. Drivers and passengers shall wear safety belts in accordance with the law. Drivers transporting students shall follow SBCSS Policy 3541.2.

4. Drivers have a responsibility to act in a professional manner while operating a SBCSS vehicle.

5. The failure of a driver to obey all applicable traffic laws, including state and local parking laws, while driving a SBCSS vehicle may result in suspension or revocation of the driver’s SBCSS vehicle operator privilege. If such laws are violated, the driver is responsible for promptly paying all penalties. All traffic citations or parking tickets received while operating a SBCSS vehicle shall be the personal responsibility of the individual that received them.

1. Tobacco products are not authorized to be used by operators or passengers in any SBCSS vehicle.
2. Use of a hand-held cell phone is prohibited when operating a SBCSS vehicle. Cell phone use is restricted to a “hands-free” device except in the case of an emergency. If a call must be made, personnel should use an earpiece or Bluetooth device or pull over to a safe location prior to placing or receiving a call.

1. An organizational credit card may be issued when a vehicle is being used for long trips or multiple days. The organizational credit card may be used for fuel, oil, tire repairs, installation of tire chains, emergency replacement of fan belts, windshield wipers, lamps and other minor emergency repairs. A credit card is available from Facilities Management and may be issued when keys are picked up.
2. A FasTrak pass (91 Express Lane) is available for checkout through Facilities Management on a first-come, first-serve basis. If the pass is to be used while traveling in a personal vehicle while on company business, personnel must provide the make, model, and license number of their vehicle when checking out the FasTrak pass.

Approved: January 9. 2009