3515.1 - Injury and Illness Prevention Program - Procedure

The Director of Risk Management Services is responsible and maintains authority for overall management and administration of the Injury and Illness Prevention Program (IIPP). Each supervisor and site administrator is responsible for implementing the IIPP in his/her work area. A copy of the IIPP shall be available from each supervisor and site administrator. Questions regarding the program should be directed to him/her.

Employees who follow safe and healthy work practices may have this fact recognized and documented on their performance reviews. Employees who are unaware of correct safety and health procedures will be trained or retrained.

Willful violations of safe work practices may result in disciplinary action in accordance with SBCSS policies.

Matters concerning occupational safety and health will be communicated to employees by written documentation, staff meetings, and formal and informal training and/or posting. Communication from employees to supervisors and/or the safety representatives about unsafe or unhealthy conditions is encouraged and may be verbal or written, as the employee chooses. Employees may contact Risk Management Services and/or their safety committee representative to report a safety hazard. When employees observe hazardous or unsafe conditions they should immediately report it via the San Bernardino County Superintendent of Schools online work order system MySchoolBuilding.com.

No employee will be retaliated against for reporting hazards or potential hazards or for making suggestions related to safety.

The investigation’s outcome and the remedy of the reported hazard will be shared with the affected employee(s) and shall remain on file in Risk Management Services.

Each supervisor will conduct an inspection/investigation to identify unsafe work conditions and practices as needed.

Occupational injuries and illness will be investigated in accordance with established procedures and documented.

1. Risk Management Services shall assure that supervisors receive training and/or information to familiarize them with the safety and health hazards to which employees under their immediate direction and control may be exposed.
2. Supervisors are responsible to see that those under their direction receive training on general workplace safety as well as specific instructions with regard to hazards unique to any job assignment. When a supervisor is unable to provide the required training, he/she should request such training be given to the employee by Risk Management Services.

Risk Management Services shall keep records of inspections, including the name of the person(s) conducting the inspection, the unsafe conditions and work practices that have been identified and action taken to correct the identified unsafe conditions and work practices. These records shall be maintained for three (3) years.

Risk Management Services shall also keep documentation of safety training attended by each employee, including employee name or other identifier, training dates, type(s) of training and training providers. This documentation shall be maintained for three (3) years.

Membership will be comprised of a representative from each division/department. The committee representative is responsible for communicating safety matters to other employees at their sites. Safety committees at each administrative site are recommended. Each safety committee must:

1. Meet at least quarterly.
2. Maintain a written record of meetings and post on the SBCSS website.
3. Review results of the work site inspections as applicable.
4. Review incident investigations, and where necessary, submit suggestions for the prevention of future incidents.
5. Review investigations of alleged hazardous conditions brought to the attention of any committee member.
6. Conduct own inspections and investigation to assist in remedial solutions.
7. Review employee safety suggestions and submit recommendations.
8. Verify abatement action taken by the County Schools as specified in CAL-OSHA citations when requested by CAL-OSHA.
9. Perform a periodic review of workplace injury reports to identify adverse trends and risks for which corrective action is appropriate.

Approved : March 5, 2002
Revised : May 1, 2003
Revised : December 13, 2007
Revised : January 4, 2012