3514.1 - Telephones - Procedure

Telephone bills will be sent from Internal Business Services to individuals who are assigned phone numbers.

The individual will be advised of the policy that “telephones are for business calls only and personal calls must be reimbursed.” The reimbursement check for personal calls should be made payable to SBCSS and forwarded to Internal Business Services – Accounts Receivable.

Internal Business Services will process the reimbursement and send a receipt to the individual. Internal Business Services assumes there were no personal calls if a reimbursement form is not received.

Teachers may use the telephone in the classroom or school office for calls to parents or to conduct school business. Official calls on SBCSS phones may be made outside the toll-free area and a record of calls made must be completed on the telephone log form and submitted to the principal or regional manager monthly. No long distance calls should be charged to a school district’s phone. When an SBCSS phone is not available, procedures will be established by the supervisor for each site.

Personal calls should not be made during school hours, unless in the case of an emergency. When this exception occurs, the employee should use a personal calling card number for billing to the employee’s home phone.

If the employee has not arranged for a personal calling card, and is in need of making a personal call the following procedure should take place:

1. Log the call on the telephone log form.
2. Indicate “Personal Call” on the log.
3. Employee will be expected to reimburse SBCSS upon receipt of the billing.

Approved August 24, 1993
Revised February 19, 2002
Revised May 1, 2003